Shortcut Keys

Did you know… 
 
Most of us rely on a keyboard at one point or another during the day to complete the tasks in front of us.  With so many hot keys and shortcut keys, it’s difficult even for an experienced IT professional to keep track of them all. 
 

This edition of the Accurate Networks Tech Tip will highlight just a few of these tricks that can be put to use while typing on a keyboard. 
 

Typing Tricks and Tips 

 
Deleting an entire word: 
Need to get rid of an entire word?  Most of us will press the backspace key repeatedly until the word we want to remove is gone, one character at a time.  There is a more effective way to get rid of a whole word in less time with less keypresses.  Try pressing CTRL + Backspace.  This will remove an entire word at once. 
 
Paste copied text, but remove the formatting: 
You’ve copied some text from another document but it contains formatting that you don’t wish to retain.  The simplest way to accomplish this task is to press CTRL + ALT + V which will bring up the Paste Special dialogue box.  Here you can choose several different options for pasting – Unformatted Text being the option that relates to this tip.

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Keyboard Shortcuts 

 

Take a screen shot, but only of the active window you are working on
(Handy when you don’t want to capture 2 screens worth of open windows) Press ALT + PrtScn.  The image you then paste will only contain the window/app you were currently working in. 
 

Undo the last action(s) you made
Pressing CTRL + Z will undo the last thing you did.  Repeated use of this shortcut will continue undoing changes.  This shortcut will undo everything from the last word typed to undoing a moved or deleted file. 

 
Cycle through open windows
You could click through all the running application icons you have sitting down on your start bar OR you could use the ALT + TAB buttons to cycle from application to application.  Holding down the ALT key while pressing TAB will bring up a frame showing you all the applications you have open – repeatedly tapping the TAB key will cycle through each one.  When you have found the open application you are looking for, release the Alt key and it will make that your active window.  A more stylish version of this can be found by using the WindowsKey + Tab. 

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There are so many shortcuts to choose from it would take a novel to cover them all.   We find that the shortcuts we shared with you are the ones we use the most.  Hopefully they help make your typing experience easier and more enjoyable. 

 
 
For assistance on this specific tip or for any other question/concern you may have please contact us at 1-855-515-5777 or by email support@accuratenetworks.ca

Recognizing a phishing email

Did you know… 
 

Phishing, pronounced ‘fishing’ emails try to entice you into disclosing personal information, such as your username, password or bank account details. Once that information gets entered in the scammers website, there is no end to what they can do with it. 

 

One example: "You have been given a tax refund. To help us process your payment, please click here and enter your name, address, phone number and bank details."   

-------------------------------------------------------------------------- 

From: 365Office TeamMicrosoft [mailto:microsoft-teamwork@kisland.com]  
Sent: Tuesday, April 25, 2017 5:05 PM 
To: example@example.com 
Subject: Validate Your E-mail Account 
 
Microsoft Office365 

Hi User, 
Your Microsoft E-mail has exceeded its mail quota on our server. 

You will be unable to receive messages within 24hrs if you don't validate your E-mail Address. 

 

Please click here To Validate. 

Thanks. 
Outlook.com Mail

         Powered by Microsoft Outlook 

--------------------------------------------------------------------------

How To Identify Phishing Emails 

 
In the example above, the clearest indicator is in the From field.   
“From: 365Office TeamMicrosoft [mailto:microsoft-teamwork@kisland.com]” 

The mailto: address is shown to be part of the kisland.com domain.  This isn’t a legitimate email from Microsoft as it would end in @microsoft.com

 

The second give away is the mouse hover over pop-up link contained in the  

“Please Click Here To Validate” line.   This link points to freetrafficsystem.net/office365\index.php?email=example@example.com which is also not a microsoft.com address. 

 

Other emails may not be so obvious and you may question their legitimacy.  Being cautious is the best line of defense when it comes to questionable emails.  Whenever in doubt contact Accurate and we can double check. 

 
 
For assistance on this specific tip or for any other question/concern you may have please contact us at 1-855-515-5777 or by email support@accuratenetworks.ca 

Mouse Wheel Zooming

Did you know… You can easily zoom in and out of what you are viewing (in most applications) by holding down the Control key while scrolling the Middle Mouse Wheel up and down.

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This is especially helpful in applications such as Microsoft Word, Adobe Reader, and web browsers such as Chrome and Internet Explorer. You can even adjust icon sizes using this key combo after clicking on your desktop. You can quickly reset to default size by pressing Control + 0 (zero)

Outlook Quick Steps - Reminders In a Click

Follow these steps to create a quick step that will make an appointment on the fly using the message text of an email: 

  1. Right Mouse Click on an email and from the menu choose: Quick Steps -> New Quick Step -> Custom…

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2. Give your Quick Step a name, e.g. Reminder.  Then, under Choose an Action select the option ‘Create an appointment with text of message’

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3. Click on Finish

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That’s all!  Your Quick Step is now set up and you can Right Mouse Click on any email and choose your Reminder Quick Step.  It will create an appointment in your Calendar with the content of your email in it.

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